Time Tracking

Log driver shift hours and pull-out times automatically so payroll is accurate and fleet readiness is confirmed

With Time Tracking, The Driver can track driver hours automatically so they can verify wages and fleet readiness — resulting in zero payroll discrepancies.

The Problem

The Core Problem
Paper-based time tracking is inaccurate and unverifiable, creating payroll disputes and hiding whether vehicles depart on schedule.
The Scenario
A provider with 40 drivers uses paper timesheets to track hours. Drivers self-report start and end times. The payroll administrator spends 4 to 6 hours each pay period reconciling timesheets against dispatch records.
Why It's Urgent
Paper timesheets are routinely inaccurate — some drivers round up, others forget to log breaks. Discrepancies between reported hours and actual driving time create payroll disputes. The provider has no proof of when vehicles actually left the garage.
Without MediRoutes
Switch from paper to a spreadsheet. Marginally better organization but still relies on self-reported times with no verification.
With MediRoutes
Geofence-triggered pull-out and pull-in events capture when vehicles leave and return to the garage. Driver app logs shift start and end with GPS timestamp. Payroll report generated automatically with verified hours.

Who This Helps

The Driver
Starts and ends shifts at the garage. Currently fills out paper timesheets that are often disputed by payroll.
Frustrations
  • Paper timesheets are tedious and easy to forget
  • Payroll disputes when my hours do not match dispatch records
  • No credit for time spent on vehicle inspections or fueling
Pain Points
  • Underpayment when self-reported hours are rounded down
  • Time spent on timesheet paperwork
Ideal Workflow
Clock in on the app at the garage, shifts tracked automatically via GPS, verified hours on my paycheck with no disputes
The Fleet Owner
Needs accurate driver hours for payroll and proof that vehicles are leaving the garage on time.
Frustrations
  • Paper timesheets cannot be verified
  • Payroll discrepancies create driver dissatisfaction
  • No visibility into whether vehicles depart on schedule
Pain Points
  • 4 to 6 hours per pay period reconciling timesheets
  • Payroll disputes erode driver trust and retention
Ideal Workflow
GPS-verified shift hours feed directly into payroll u2014 zero manual reconciliation, zero disputes

How It Works

Each step shows what happens when things go right — and what MediRoutes does when they don't.

Start / End
Process Step
Decision Point

Common Questions

The garage location is set as a geofence. When a vehicle crosses the geofence boundary, a pull-out or pull-in event is recorded with GPS coordinates and timestamp. This provides objective proof of when vehicles leave and return.
Yes. Drivers can view their shift log in the mobile app including start time, end time, break time, and total hours. This transparency reduces disputes before they reach payroll.
No. Time Tracking generates verified hours that export to your existing payroll system. It replaces paper timesheets, not the payroll software itself.
For drivers who begin routes from home, shift start can be triggered by their first trip pickup rather than a garage geofence. The system is configurable per driver or per route.